Backup Plan: When Technology Breaks

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While technology is great, there are times when it doesn't work the way you expect, or it's slower than you need it to be. When that happens, use this backup plan with items you already have in order to keep kids safe while getting parents through the line quickly.

1. Write Name and Security Number on Child's Label

If you already have labels on hand, the best way to keep your check-in procedure consistent is to use those labels.

Either grab a roll of labels or push the button on your printer to populate a label, and then write the name of the child on that label.


For the security number, use the first letters of the name of the classroom, such as Blue Elephants, as well as the number of child checking in to the classroom.

2. Write Security Number on Parent Label

In order to keep children safe, create a security label for the parent to use to pick up their child.


Make sure the security number matches the number on the child's label.

3. Record Name on Number Line on Class List

Create a class list in a table. The numbers on the side become the child's security number.



Keep a printed copy of your class lists in case computers are down.

If you have to use this method for multiple weeks, use a different color marker on the labels to make sure parents don't reuse security labels since there are no dates on them.

Other churches use a stamp, like at Chuck E. Cheese, wristbands, or laminated security tags instead of just labels. Use what works best for you!

Downloadable Backup Plan

If you like this idea but don't want to have to write on lots of labels, download our Backup Plan, complete with labels to print and class lists you can fill in.


The labels used in the Backup Plan are Avery 5395: 2 1/3" x 3 3/8".

Once technology is working again, you can add this information to Check-Ins.

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