Create a Station

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A station is any device used to facilitate checking in. There are no limits to the number of stations you can create for your church! Consider whether your volunteers will be operating the station or not when determining the type of station you will set up.

Stations can be created by downloading the Check-Ins app to a device and:

  • Having an admin log in on that device

  • Having an admin scan the QR code shown on that device, then using their own device to log in

  • Tapping More Options on the device for an admin to Activate station from the Check-Ins admin pages

  • Having an admin Launch Station on that device from the Check-Ins admin pages

Tip

Set your stations up a few days before you need them so you'll have plenty of time to test before your event!

Log in on Station or Personal Device

If you're an editor, you can add a station to any device using your Planning Center login. When the Check-Ins app is launched, tap More Options to see the on-device log in option.

log in to create station.gif

If you'd rather use your login information on your personal device, scan the QR code shown on the station and log in. Once you enter your email and password, follow the prompts to complete the setup.

If you're unsure of any settings, save your station and edit the settings from the admin pages.

Activate or Launch Station from the Admin Pages

Log in to Check-Ins, then select Launch station on the Stations page.

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  • Select Launch App if you want to use this device as the station. The Check-Ins app will automatically open, giving you the log in options above or the code-activation option below.

  • Select Activate station if you want to enter the code revealed from viewing More options instead of scanning the QR code.

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  1. Enter the code shown on the station device.

  2. Name the station based on the location or owner of the device.

  3. Select a quick station to apply predetermined settings to this new station, or manage your quick station presets.

  4. Select Create station to complete your setup.

    Important

    When creating stations using the alphanumeric code, the Check-Ins app on the station device must be active when the admin selects Create station for a successful setup.

Use Quick Stations

Quick station presets allow you to apply predetermined settings to new stations for faster setup. Create new quick station presets for different station types (manned, self, roster) or different events (Sunday Services, Daycare, etc.)

Tip

A default quick station preset is automatically added to every account, setting new stations to the Self station type.

From the settings gear on the Stations page, choose Quick stations.

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Select New quick station to create a settings template for new stations.

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Choose a station type, if the station should lock to one event or location, where you'd like labels to print, and select the theme.

new_quick_station.png

Station Type Comparison

Manned Station

A trusted volunteer can use a manned station to check people in, add new visitors, and edit profile information.

manned_station.jpeg

Important

Since manned stations allow you to view and edit profile information, make sure to give manned station access to volunteers you trust with that information. Send this video to your volunteers so they can see how a manned station works!

Self Station

A self station allows a person to check in members of their household (or the children of a household they're a trusted person for) by checking in with their phone number or scanning a code. It's used by returning families who have checked in before. No staff or volunteer person is required.

self_station.png

Tip

Send this video to your volunteers, so they can see how a self station works!

Roster Station

A roster station is a digital class list that allows a teacher to check who arrives at their class. Rosters are populated based on the people who have previously checked into the location or event.

roster_station.png

Tip

Send this video to your volunteers so they can see how a roster station works!

If you don't need teachers to check in students but want them to have access to a class list of people who are currently checked in, set the station to show the Here tab from the station settings.

Notice

Want to auto-populate rosters?

A roster station is populated when people check in to the event, based on the number of days or weeks you choose in the station settings. A roster station will not show any names on the list until an event has recorded check-ins for that number of days or weeks. If you want a roster station to show names, you can add past sessions with those people listed in them.

After you've set up your station, you're ready to check people into the event.

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