Checking In Visitors

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Visitors are not saved to your people database, but you can temporarily add them. These people can receive a label and will exist in that session's reports, as well as in the Check-ins section of the Event.

Tip

If you want to follow up with the guest you're checking in, add them to your system as a regular person and check them in with the Guest status. If you don't plan to follow up with the person you're checking in, it's best to check them in as a visitor.

From a manned station, a volunteer can check in someone who is visiting once and doesn't need to be added to your database, such as a guest speaker's family or a friend from out of town. Since visitors normally come with someone already in your database, you can add them as a visitor of the family.

The visitor will share a security code as well as print that household's Checked-In By information as the Emergency Contact.

From the household, select Add Visitor to add information about their visitor.

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Enter the name and any medical notes teachers may need to know. The Emergency Contact will default to the Checked-In By for this family.

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Select Next to finish checking in the visitor and print a label.

The visitor's label will be similar to other labels with the person's name, location, date, medical notes, emergency contact, and security code listed on it.

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From the Check-ins tab, the visitor will be listed as a guest and will have a VIP tag in place of a picture.

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Reports

To include all visitors in your report, check the box next to Include label-only visitors when creating your report.

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All visitors will automatically be added as Guests, so if you'd like to see those people separated out, choose the Regular/Guest/Volunteer layout.

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