Add a Barcode or Mobile Pass to a Profile

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Barcodes and Mobile Passes make checking in much quicker. A volunteer can add a barcode or mobile pass while using a Manned Station, so parents can simply scan the barcode or mobile pass the next time they check in their children.

While on a Manned Station, search a person's name then select the edit person icon.

Add a Barcode

Add a different barcode to each parent's profile, which allows either of them to check in their family quickly. When you scan the barcode assigned to one parent's profile, that parent will automatically be assigned as the checked-in by person.

At the bottom of the page, select Add a barcode.

Using a barcode scanner or mobile device camera, scan a barcode.

After you scan the code, choose Save Household to add this barcode to the person's profile. If you'd like to add more, select Add a barcode again; you can add as many barcodes as you'd like.

Barcode scanners act as external keyboards to your computer. In order for a barcode to be accepted on this page, the scanner needs to type the equivalent of "enter" after it scans the numbers. Not all barcode scanners do this by default. If your barcodes aren't scanning, most likely "enter" isn't being pressed. To test this, scan a code and press enter on your keyboard. If that works, set your barcode scanner to always type "enter" (or carriage return) after each scan. Check the manual that came with your device for instructions.

Adding a Mobile Pass

Create a mobile pass then encourage parents to save it to their device to make checking in much easier!

Watch this video to see how quickly and easily you can set up a mobile pass.


At the bottom of the page, select Create a mobile pass.

Select the correct email the Mobile Pass should go to, or type in a new email address to send the mobile pass.

prepare pass page

Select Prepare Pass to send the mobile pass then choose Save Household to save the mobile pass to the person's profile.

People can save their mobile pass to their phone to easily access it later when they are near the location.

Mobile Pass barcode

If campuses exist in Accounts, the person with the saved mobile pass will receive a notification on their phone.

Save to Wallet on iOS

There's two options to get the Mobile Pass saved to your Wallet.

  1. On your mobile device, open up the iOS mail app then tap the Mobile Pass to save it to your Wallet.
  2. Open the email on a Mac and select View Pass from the email. Select save to wallet to add the pass to your iPhone.

Here's how it looks:

Save to Android

We’ve found a few third party applications that work great with an Apple Pass. Any app that supports the .pkpass file format will work.  We suggest Pass2U since it supports location awareness and will pop up just like on iOS.

Passes can only be scanned by 2D compatible barcode readers, such as the camera within the Check-Ins app on your Android or iOS device. However, if you're using an external barcode reader, make sure it can read 2D as well as 1D barcodes.

Send a mobile pass to several people at once! Follow the steps in this People article, Bulk Actions.

View Barcodes and Mobile Passes on Profile

From the person's profile, select Barcodes to view a list of barcodes and mobile passes created for that person.

View the barcodes and mobile passes added to the profile and add more or delete them if needed.

barcodes and mobile passes

When a mobile pass is added from this screen, the person will receive the same type of email as is sent when you create a mobile pass from a station.

If the person is having trouble with their barcode or mobile pass, check this barcodes section to see if the barcode or mobile pass is added.

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