Group Stations with Templates

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Instead of manually changing each station to reflect the event it's checking people into, you can group multiple stations together and create a template to automatically set stations to the appropriate mode, printer, theme, and location or event.

Check out this video for more information or follow the steps below.

 

1. Create a Station

To create a station, download the Check-Ins app on any device you'd like. The app is available on iOS, Android, Mac, and Windows.

Once you've downloaded the app, follow the prompts to create the station then return to the Stations tab and locate your new station.

view station

To find the most recently used station, use the Sort by dropdown to sort the list by name or last used!

2. Create Themes

Personalize a station by adding a theme. You could coordinate them with the sermon series or even VBS images. If you don't create and apply a theme, the station will stay the default Check-Ins purple.

Click the gear and select Themes to create new themes or access other themes.

dropdown gear

Select a theme to edit it, or click New Theme to create a new one.

new theme

Upload an image or choose a background color to set for the new theme.

create new theme
  1. Name your theme based on when it will be used.
  2. Choose an image from your computer to add as the background.
  3. Choose the best overlay color, so data will look best. If you're using a light color background, choose the dark overlay; if you're using a dark background, choose the light overlay.
  4. If you don't have an image to use, add a background color instead.

Select Submit to add the theme and view the preview in the themes box. If you need to make any changes, select the theme to edit or delete it.

Because Check-Ins works on any device in any browser at any size, we do our best to center the uploaded image. If you'd like a perfect fit, it's best set your background image to the screen size of your Station device.

After you've created the themes you want, add them to stations by selecting a station and choosing the theme from the dropdown.

3. Edit Station Settings

In order for templates to be set up correctly, you need to set your station settings in the way you want them to show at the time of your event.

Look over your stations and make the adjustments needed in order for those stations to change appropriately at the time of the event.

When you click a station, you can change any of the settings to match what you want that station to look like at the time of the event.

change settings

Once you've got your station settings where you want them, it's time to group those stations together to create templates!

4. Create Templates

If you want stations to look a certain way or print to specific stations during one of your events, you can set up station templates to allow for that.

Edit each station to be the way you want them to be for the designated time frame, and then select Templates from the gear to make those presets a template to be used at a certain time.

Select New Template to create the template out of the station settings you currently have set.

new template

The stations settings will be saved in the template you create, so any changes made to the station settings later will not affect the template.

  1. Title your template based on when or for what event this template should be used.
  2. If this template is used weekly, choose when to activate it. Selected stations will use this template until another is applied or an Administrator manually changes the settings.
  3. Choose the stations for this template. If one of the stations needs to be changed to a different mode, printer, theme, or event, edit that station before saving the template.

Choose Submit to create the template.

Edit a Template

If you need to change a template, make the changes to the station settings first, and then choose the template from the list.

click a template

The changed stations will be highlighted in yellow.

To update your template with those changes, click Submit; to keep the template's original settings, click Cancel.

If you no longer use this template, click Delete.

Apply Station Templates

If you need to use a template immediately, click Use to apply the template settings to the stations.

templates page

If stations don't change after clicking Use, they need to be refreshed in order for the template settings to be applied. Refresh a station on a desktop by clicking View > Reload from the toolbar or by clicking Start Over; refresh the mobile station app by force-quitting the app and reopening it.

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