Create, Edit, and Delete Labels

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Labels can be added to any location and event. Create custom labels to show specific information about the person who's checked in.

Check out this video to see how to create a label.


The Labels page holds any labels you create as well as the two default labels that cannot be deleted. To create your own label, click Add Label.

labels page

If you're not seeing Labels in the top bar, you have not enabled Universal Printing yet. You can either enable Universal Printing, or go to the Event Settings, and then click Manage Labels.

Create a New Label

If you have Universal Printing enabled, you can create a custom label. If you haven't yet enabled Universal Printing, you can create labels using default fields.

Choose the type of printing you've enabled to see how to create those labels.

Universal Labels

With Universal Printing, you can add customized fields to your label in order to have more flexibility in your labels.

Tips about adding blocks:

  • If you are not using abbreviations or codes in your Medical Notes field, consider making the Medical Notes block larger and use 'Shrink to Fit (with Wrap)' formatting.
  • Enable Use Sample Data to see what the label will look like with realistic information.

Name your label and choose what kind of label you'll be creating.

name label
  1. Create a name label, security label, or birthday label.
    • Name label types print one per individual checked in.
    • Security label types print one per household checked in.
    • Birthday label types print if the checked in person's birthdate is within the week of the event.
  2. Start editing with the default label or a blank label. You can customize either template.
  3. You can also use a label you've created before, or choose from our other templates.
  4. Each printer has a specific label size, as outlined in the Printer guide. Choose the printer group that will mostly be used to print this label. If you're using a label size that's different from the default label for that printer, check Custom.

Click Create Label to begin customizing your label.

In the Label Editor, click and drag to create a box that will hold the information on your label.

click and drag boxes

Block Types

You can use the different blocks to add to your labels. Here's a breakdown of what you can do in each Block Type.

🤞 Label Editor - Check-Ins
  1. Information about the person who is receiving the label.
  2. Anything pertaining to the check-in, such as location, person who checked them in, and times.
  3. Choose a custom People field, and use conditional formatting, when applicable, to choose what to print.
  4. When using Checkistrations, add the attendee type or add-ons to the label.
  5. Every label will print the text you enter.
  6. Choose where to add the security code and how it should be formatted.
  7. Add lines to break up the text on the label. The line will be at the top of the box you drag.
  8. Add an image to every label. Images will only print in grayscale and could slow down printing. For best results, the size of the image should be formatted in a third-party image editing software before they are uploaded, and should be no larger than 600 pxs x 350 pxs.
  9. Barcodes are generated from the Security Code field. They can be scanned at a Manned station for checking out. 

Not all Block Types are available for each Label Type. 

Check-Ins prints the First Name on the label. If someone goes by multiple names, use the Given Name field to show their legal name.

Continue clicking and dragging the blocks to add more block types.

When your label is formatted the way you like it, click Save Label. Return to the Labels page by clicking All Labels in the top left.

If you're using a Dymo Printer, make sure you Show Dymo Margins to see what the label will look like.

Non-Universal Printing Labels

If you have not enabled Universal Printing, you can create labels using default fields we've provided.

Name Label

Name, location, date, and medical notes will show on the name label, but you can add or remove other information.

爛 Manage Labels - Check-Ins
  1. Print the name and mobile phone number of the parent/guardian who checked them in from a Manned or Self Station.
  2. Enable if you use numeric paging systems. The numbers start at 1 everyday at midnight in your timezone.
  3. If you're not using security labels, like for a Choir or Youth Group, you can turn off printing the security code on the Name Label.

Security Label

A Security Label will print the date and security number as well as the barcode. Choose what you'd like it to print with the consecutive number.

爛 Manage Labels - Check-Ins
  1. Print only the number of the corresponding name label, shown on the side of the name label.
  2. Print the number as well as the name of each person next to their number.
  3. Print the number as well as the location that each person checked into.

Once you've created labels, add them to a location or event!

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