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Create, edit, and delete labels

You can assign labels to any location or event to print important information about each checked-in person. To manage labels, go to the Labels page in Check-Ins and view the two default labels we've created for you or create your own custom labels.

Default labels are marked with a đź”’ lock icon in the top right corner of the label.

  • The default name label includes the attendee's first and last name, security code, who checked them in and their phone number, times with location, selected options, and medical notes.

  • The default security label includes the current date and time, the security code, and a barcode for scanning at a manned or roster station.

Tip

While default labels cannot be modified or deleted, you can remove them from events and add the custom labels you've created.

Custom labels

When the default labels won't do the trick and you need more flexibility, create your own and include custom fields.

To create your own custom label, go to the Labels page in Check-Ins and select Add Label in the top right corner. When you're done, make sure to add them to your events and locations.

Creating the label

In the popup, name your label and choose what kind of label you'll be creating.

popup_new_Check-Ins_label.png
  1. Name your label.

  2. Select the type of label you're creating.

  3. Choose a template to customize it.

  4. (Optional) Select Copy from an existing label to use a label you've created before.

  5. Since each printer has a specific label size as outlined in its specific Printer Information guide, choose the printer model group that will primarily be used to print this label. If you're using a label size different from that printer's default label, check the box next to Custom.

  6. Select Create Label in the bottom right corner of the popup to begin customizing your label.

On the Label Editor page, follow these steps to customize the information on your label:

  1. Select an existing element to modify its settings or delete it.

  2. In a blank space on the label canvas, select and drag to create a box to open all available block types.

    label_editor.gif
  3. Choose a block type based on the information you'd like to add.

  4. Select the appropriate field from the dropdown menu, and customize its formatting.

  5. Select Done in the bottom right corner of the screen.

  6. Continue selecting and dragging blocks to add more block types and fields.

  7. (Optional) Check the box next to Use Sample Data to see what the label will look like with realistic information.

  8. Once your label is formatted the way you want it, select outside of the block or label and then select Save Label in the bottom right corner of the screen.

  9. (Optional) If you need to create more custom labels, return to the Labels page by selecting All labels in the top left corner of the screen.

Block types

You can use the different blocks to add to your labels.

Check-Ins_label_block_type.png

Here's a breakdown of what you can do in each block type. Keep in mind that some block types aren't available for each label type.

  • Person details: Information about the person who is receiving the label, such as name, age, birthdate, grade, and medical notes.

    Tip

    Check-Ins prints the first name on the label. If someone goes by multiple names, use the given name field to show their legal name.

  • Check-in details: Anything pertaining to the check-in, like location, times, and person who checked them in.

  • People: Choose a custom People field, and use conditional formatting, when applicable, to choose what to print.

  • Registrations: For events using the Registrations and Check-Ins integration, add selection type, add-on summary, and assignment summary.

  • Text: Every label will print the text you enter.

  • Security code: Choose where to add the security code and how it should be formatted.

  • Line: Add lines to break up the text on the label. The line will be at the top of the box you drag.

  • Image: Add an image to every label. For best results, format the image size in a third-party image editing software before uploading.

    Notice

    Use the Image Sizing Guide to upload the right size and file type.

  • Barcode: Barcodes are generated from the security code field. They can be scanned at a manned or roster station for checking out.

Block options

If you select a block on your label, you can customize that block to fit your needs.

  • Max size: Choose a size between XXS to 3XL.

  • Overflow: Choose how to display text that extends beyond the boundaries of the field.

    Tip

    If you are not using abbreviations or codes in your medical notes field, consider making the block larger and choose the Shrink to Fit (with Wrap) option.

  • Styles: Bold the text in the selected block or invert the color to white text with a black background.

  • Alignment: Align the text, image, or barcode within the block to your preference.

  • Arrangement: Rotate the text, image, or barcode to change its orientation, bring it to the front layer, or send it back a layer.

Tip

If you're using a Dymo Printer, make sure you check the box to Show Dymo Margins at the top of the page to see what the label will look like.

Legacy printing labels

If you created labels before universal printing was introduced, they're considered legacy labels. Learn more about them below.

Important

You can still use these labels, but you cannot create brand new legacy labels.

Name label

Name, location, date, and medical notes will show on the name label, but you can add or remove other information:

  • Checked in by: Print the name and mobile number of the parent or guardian who checked in the person.

  • Consecutive number: This option is helpful if you use numeric paging systems. Numbers reset to 1 each day at midnight, based on your timezone.

  • Security code: If you're not using security labels, like for a choir or youth group, you can remove the security code from the name label.

Security label

A security label will print the date, security number, and the barcode. Choose what should be printed alongside the consecutive number:

  • Consecutive numbers: Print only the number that appears on the side of the name label.

  • Consecutive numbers with names: Print each person's number alongside their name.

  • Consecutive numbers with locations: Print the number and location for each person.

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