The best way to track who attends your event is to take attendance! First, decide whether you'll use the built-in feature in Registrations to take attendance or set up a synced event with Check-Ins so that you can print labels and use stations. Then, jump down below for instructions on both options.
If you don't need to print labels, take attendance in Registrations so that you'll have a record of who attended the specific event.
If you do need to print labels or want more detailed reporting, set up a synced event and take attendance in Check-Ins. Registrations can only create reports for the whole event, whereas Check-Ins can handle more detailed reports for multi-day or multi-time events.
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Select your signup from the list.
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Select the Attendance button in the top right.
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Choose from the following options in the dropdown:
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Select Take attendance for all participants to take attendance using the full roster of registered attendees.
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Select Take attendance for these participants to take attendance using the filtered roster of registered attendees.
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Check the box next to a person's name to select that they attended.
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(Optional) To change the name of the attendance roster, select the Edit button next to the current name.
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Select the Done button at the top of the roster.
Attendance is saved in the Registrations tab of the signup, where you can view who attended and edit or delete the roster.
Take attendance tracking to the next level by creating a synced Check-Ins event for your Registrations signup!
With this integration, you can scan a QR code to check in, set up rosters for your classrooms, print labels, and scan to check people out.
You must have editor permissions in Check-Ins to set up this integration.
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Select Signups in the top navigation.
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Choose the signup you'd like to set up Check-Ins for.
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Select the Attendance button in the top right corner of the Registrations tab.
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Select Set up Check-Ins for this signup from the dropdown.
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Select Create Check-Ins event to open the Check-Ins event creation wizard in a new tab.
Follow the instructions below to use the event creation wizard to add your event's details, times, and locations.
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Add the event details, including the meeting frequency and start date.
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(Optional) Enable the Church Center and/or Services integrations by selecting the corresponding checkboxes.
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Select the Next: Add times button.
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Enter the time the event begins in the Event time box.
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Enter the time you'd like to allow people to start checking in in the Check-in begins box.
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Enter the time you'd like to hide the event to prevent checking in or out in the Check-out ends box.
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(Optional) Select Add time to add additional times for your event.
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Select Next: Add location.
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Choose whether or not you'd like to sync assignment types. If you selected the Sync assignment type option, use the dropdown to choose which assignment area to sync.
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Select Create event.
Upon creation, your event page in Check-Ins will open and display a banner that reads "This event is connected to [signup name] in Registrations." Selecting the signup's name in the banner will take you to Registrations.
You can adjust event settings, add labels, create an announcement, and manage background checks from the Settings tab of your event in Check-Ins.
On the event's Labels & Locations tab, the folders and locations have the same names as your synced assignment types and areas in Registrations. Any age/grade options or capacity settings you added to each assignment area carry over as location filters.
Important
If you're only syncing attendees to your Check-Ins event, you must add locations manually and set additional age/grade filters.
While assignment area options must be managed in Registrations, you can select a location to edit filtering options and manage labels.
When creating custom labels, there are unique field options that are only available for Registration integration events. These options allow you to include any add-ons selected during registration, show the person's selection type, add the event logo, and include the name and phone number of the of the checked in by person.
After you've completed the setup steps in the section above, you're ready to check people in!
During the window of time you set up on the Times tab, open a Check-Ins station to find your signup and check people in using a manned, self, or roster station.
If your signup isn't showing on the station, go to the station settings and deselect the lock setting to show all events, or choose your signup from the list. If there is no active session, you must open Check-Ins on a web browser and select Start a new session from the event's Settings tab.
By default, attendees are grouped with their household members, but you can see other people from their registration group in the More people [name] can check in section.
All Registrations alerts, like balances due, missing required forms, etc., are also shown in Check-Ins. If there's an alert for an attendee, it will pop up before you confirm the check-in.
Important
If a registered person tries to check in at a self station and has an incomplete registration due to missing required questions or forms or a balance due, they cannot check in and are instructed to see a leader for help.
Roster stations only populate with attendees whose registrations are complete. If you have assignments/areas synced, roster stations can be locked to a specific one, or the stations can switch between them.
You can check unregistered people in at a manned or roster station, and a location will be suggested based on the location filters. Set their type to Guest to follow up with them after check-in.
Important
Checking in does not automatically register someone for the event. Ask them to scan a QR code to register or have an administrator register them!