Check In a Person

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You've created your event with all its necessary times and locations, and now you're ready to check people in to that event. With unlimited stations, you can be as flexible as you'd like by helping guests check in with a volunteer at one station, allow regulars to check in their household members at another, or make sure volunteers are set to check themselves in at another station.

First Time Guests

A Manned Station with a volunteer is the best way to check in guests.

If the person only comes with grandparents at holidays or will not be returning, you can check them in without adding them to your database by adding them as a one-time guest.

Enter their name in the search bar of the station. If they have any information in the database, their name will show up in the search. If not, select Add Person to start a new profile.

search results

If you choose a person from the search results, you can add more people to their household by selecting Edit Household.

edit person

Add more information about the person or add more people to that person's household, and then save the changes.

On a person's first time, you may have to choose a location for that person. Select the pencil to be taken to the options.

select person

Set their status as a Guest and choose their location.

edit options

Once you save the options you chose, you'll be taken back to the main screen to finish checking them in.

Regular Attenders

People who attend your events on a regular basis can either check themselves into the event, or they can be checked in from a class list, which should be held by the teacher or a volunteer in the location.

Check In Themselves

A regular attender can check in quickly at a Self Station by entering a phone number or scanning a barcode, which will pull up their household.

Let people know!

If this isn't the way your regular attenders normally check in, prep them for using these stations by following these steps:

  1. Make a list of regular attenders.
  2. Email them telling them about new stations where you type the last 4 digits or scan a barcode.
    • If you use the Church Center app, let them know the app will work as the code to scan.
    • If you don't use the Church Center app, send the list of people a mobile pass as well.
  3. Be available for questions for a couple weeks as they get used to checking themselves in.

Select the checkboxes to check in the appropriate people, and choose their checked in by person.

Make changes to the location, location option, and add additional check-in times by clicking the pencil.

check in people

If the person scans a Church Center app QR code, the pre-selected people will be automatically checked in, and labels will print, if applicable. Check out this video to see how it works!

Check In at Location

A teacher can check in people as they arrive by checking them off a Roster Station. As people arrive to the location, select the checkmark or the person's name to check them in.

roster list

When the event is over, select Switch to Check Out to begin checking people out of that location.

Volunteers

The first time someone volunteers, they need to check in at a Manned Station to change their type to Volunteer.

After they check in at a Manned Station as a Volunteer the first time, they can check themselves in at a Self Station. Check-Ins will automatically show their check-in type as the Volunteer check-in type as long as one of the following applies:

  • Their last check-in to this event was as a Volunteer.
  • The Check-Ins/Services integration is enabled, and the volunteer is scheduled in the corresponding plan.
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