Check In a Person

After you've created your event with all its times and locations, you can check people into that event! You can create as many stations as you'd like so that everyone attending can find a place to check in.

Tip

You can also set custom success messages to be displayed after a person checks in.

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Children don't always come to church with their parents. Some come with another family or a relative, others sometimes come with an adult besides their parent, and others are occasional visitors. This can sometimes cause confusion regarding households, trusted people, and checking someone in as a visitor. While this decision can be affected by specific circumstances, here are some general recommendations.

Case	Recommendation
A family brings a foster child	Create a profile for the child and add them to the household of the foster parents.
A family no longer fosters a child who has come before	Inactivate the child's profile and remove them from the household.
A child attends with relatives, but parents are not in the database	Add the child to the household of the family they come with.
A child sometimes comes with relatives or family friend	Keep the child and parents in a household together, and make the relatives trusted people for that child.
A family brings a visitor whose parents do not attend	Create a new profile for that child, and add the adults who brought them as trusted people.

Notice

When you add a child to a household, the adults will show as the child's household adults in People lists and reports. Trusted people only show in Check-Ins.

First Time Guests

A volunteer can check in first time guests at a manned station. All new profiles created at a station will default to the "child" type, and you can change a profile to "adult" when needed.

Tip

The first adult created in a new household will become the household's primary contact.

If you want first time guests to have a quicker way of checking in, create a form where they can enter their information, and then display the shareable code in a place they can scan it.

Notice

If the person only comes with grandparents at holidays or will not be returning, check them in without adding them to your database. Follow these steps to add them as a visitor.

Enter their name in the search bar of the station. If they have any information in the database, their name will show up in the search. If not, select Add Person to start a new profile.

If you choose a person from the search results, you'll be able to check in everyone from their household.

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Check people in by tapping the empty boxes next to their names.

1. Add a member to the household or change a person's information.

2. Tap the pencil to check the person into the right place with the correct status of Regular, Guest, or Volunteer.

3. If a person comes with the household but isn't a part of the household, add the person as a visitor. A label will print for them, but they will not be added to the database.

4. Show other people you're able to select for check in.

   Important

   This will show inactive people in your household and people for whom you are a trusted person. Anyone with an inactive reason of deceased will not be displayed.

Set their status as a Guest , make the selections, and click Done to go back to the main screen to finish checking them in.

Regular Attenders

People who attend your events regularly can either check themselves into the event, or they can be checked in from a class list, which should be held by the teacher or a volunteer in the location.

Check In Themselves

A regular attendee can check in quickly at a Self Station by entering a phone number or scanning a barcode, which will pull up their household.

Notice

Let people know!

If this isn't the way your regular attendees normally check in, prep them for using these stations by following these steps:

1. Make a list of regular attendees.

2. Email them telling them about new stations where you type the last 4 digits or scan a barcode.

   • If you use the Church Center app, let them know the app will work as the code to scan.

   • If you don't use the Church Center app, send the list of people a mobile pass as well.

3. Be available for questions for a couple of weeks as they get used to checking themselves in.

Set your self station to show the keyboard or scanner, or both.

Select the checkboxes to check in the appropriate people, and choose their checked in by person. Make changes to the location, location option, and add additional check-in times by clicking the pencil.

Tip

If the person scans a Church Center app QR code, the pre-checked people will be automatically checked in, and labels will print, if applicable. Check out this video to see how it works!

Check In at Location

A teacher can check in people as they arrive by checking them off at a Roster Station. As people arrive to the location, select the checkmark or the person's name to check them in.

When the event is over, go to the Here tab to begin checking people out of that location.

Volunteers

The first time someone volunteers, they need to check in at a Manned Station to change their type to Volunteer, unless you are using the Services integration.

Tip

Check out the article on checking in a volunteer!

After they check in at a Manned Station as a Volunteer the first time, they can check themselves in at a Self Station. Check-Ins will automatically show their check-in type as the Volunteer check-in type as long as one of the following applies:

• Their last check-in to this event was as a Volunteer.

• The Check-Ins/Services integration is enabled, and the volunteer is scheduled in the corresponding plan.