How do I take attendance?

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Some events only need a general attendance number to track how many people attended the event. Other events need to track specific attendance in order to follow up with specific people.

With Planning Center, you can do both!

Here's a chart that shows which products will accomplish certain tasks. If you're still not sure which product to use, follow the chart below.


Check-Ins Groups Registrations Services
RSVP (sign up or confirm)
✔️
✔️
✔️
Print labels ✔️



Add visitor ✔️
✔️


Share resources
✔️

✔️
In and out time stamp ✔️



What kind of attendance are you looking to track?

Do you want people to register before the event?

Use Simple Signups, which allows people to reserve multiple signups at one time.

If you just need to tally the total number of people in a specific place at a specific time, you can use the free Headcounts app!

event numbers

In order to access Headcounts, you need to have a subscription to Check-Ins, but you can sign up for the free plan if you're not using Check-Ins for anything else!

What kind of event?

Some events are public, like services anyone can attend. They typically have a regular frequency, and they're scheduled indefinitely.

Other events require some sort of notice--an invitation or a link to a page. These events also typically have end dates or take breaks between events.

Which is a priority to you?

If you want people to sign up for the event and you need specific information on each person, use Check-Ins.

To take attendance at a public event, create a Registrations event, and then take attendance of the day of the event.

Once the event is over, you can see the specific people who checked in.

If you need want to print labels for each attendee, so you can know the names of the people who attended and track their attendance history, you can use Check-Ins.

To take attendance at a public event, create a Check-Ins event, and then add the locations people will be attending.

Set up a station with a volunteer to check people in or a kiosk for people to check themselves in. In addition, an administrator can manually check people into an event after it's over.

Once the event is over, you can see the specific people who checked in.

Is the event created for people to develop relationship with others attending the event?

Some invited events are people growing together, creating authentic community.

Other invited events are more for training or giving information to the people attending.

This event could best be created in Groups.

First, you need to create a group, and then you can create an event within that group and remind the members of the group to attend the event.

Before the event begins, the group leader will receive an email to take attendance for those who attended the group.

Is it a team meeting?

Schedule the team in Services, so you can plan based on their confirms and declines, and then take attendance at the team meeting.

Create a special event in Check-Ins. You don't have to set a frequency, since you can start a new session at any time.

To take attendance, create a Check-Ins event, and then add the locations people will be attending.

Set up a station with a volunteer to check people in or a kiosk for people to check themselves in. In addition, an administrator can manually check people into an event after it's over.

Once the event is over, you can see the specific people who checked in.

Congratulations, you are done!
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